Privacy Policy — Recruitment Helper

Effective date: 2026-01-18

This Privacy Policy describes how the Recruitment Helper Chrome extension ("the Extension") handles data.

What the Extension does

The Extension helps recruiters:

• Save notes and a position tag for a candidate profile
• Generate outreach messages using OpenAI (when the user clicks "Generate Message")
• Optionally sync candidate data to Notion (when Notion storage is selected)

The Extension uses Chrome's Side Panel UI and does not inject UI into web pages.

Data the Extension accesses

When you use the Extension, it may access:

• Current tab URL (to identify the profile page you're viewing)
• Current tab title (used to display a candidate name in the UI and to help generate messages)
• Data you type into the Extension, such as:
  • Candidate notes
  • Candidate "info for AI" text (only sent to OpenAI when you generate a message)
  • Selected language
  • Selected position tag
  • Your recruiter name (if configured)
  • Your custom prompt (if configured)

Important clarification (about “Web history” wording): The Extension does not read your browser history and does not use the history permission. It only reads the active tab’s URL and title to detect supported profile pages and show the correct profile name.

Data storage

The Extension stores data in Chrome Storage (chrome.storage.local) on your device, including:

• OpenAI API key (if provided)
• Notion Integration Token (if provided)
• Your configuration (model, language, recruiter name, custom prompt, storage provider)
• Saved candidate data (when using local storage)
• Notion database/page IDs created or used by the Extension (when using Notion)

The Extension does not operate any developer-controlled server and does not upload your data to any server owned by the developer.

When data is shared with third parties

The Extension only sends data to third-party services when you use features that require them:

OpenAI (message generation)

When you click "Generate Message", the Extension sends to OpenAI:

• The page title (e.g., candidate name from the tab title)
• The "Candidate Info (for AI)" text you entered
• Your selected message language
• Your custom prompt (if set) and other message instructions needed to generate the message
• The model you selected

This request is made directly from your browser to OpenAI using your own OpenAI API key.

Notion (optional cloud storage)

If you select Notion as the storage provider and connect your integration, the Extension sends to Notion:

• Candidate profile URL and name (from the page title)
• Notes and selected position tag
• Position list data (if you use positions)
• Database/page creation requests (to set up the "Recruitment Helper" page and "Profiles" database)

These requests are made directly from your browser to Notion using your own Notion Integration Token.

What we do NOT do

• We do not sell or rent your data.
• We do not run analytics, tracking, advertising, or telemetry.
• We do not automatically scrape or collect page content in the background. Data transmission is user-initiated (e.g., clicking Generate or Save).

Data retention

• Local storage: Data remains on your device until you delete it (via the UI) or uninstall the Extension / clear extension storage.
• Notion: Data remains in your Notion workspace until you delete it there.
• OpenAI: Data handling depends on OpenAI's policies and your account settings.

Your choices and controls

You can:

• Remove saved candidates using the Delete button (where available)
• Switch storage provider back to local at any time
• Revoke Notion integration access from Notion, and rotate the Notion token
• Rotate/delete your OpenAI API key from your OpenAI dashboard
• Uninstall the Extension to remove locally stored data

Security

API keys/tokens are stored in Chrome's extension storage on your device. No system can guarantee absolute security, but the Extension is designed to minimize data sharing and avoid unnecessary collection.

Changes to this policy

We may update this policy as the Extension changes. The "Effective date" will be updated when changes are published.

Contact

If you have questions about this policy, contact:

• Email: termmie@gmail.com